ECENTA Privacy Statement / Datenschutzerklärung

A. General Information

Data Controller

Data controller in case of the events promoted via social media platform XING or others is VASS Germany AG (“ECENTA”), Altrottstraße 31, 69190 Walldorf, Germany (hereinafter named ECENTA - the premier SAP CX consulting brand within the VASS Group), with its data protection with its data protection officer Thomas Stegemann, Dacuro GmbH (limited liability), Daimlerstrasse 36, 69190 Walldorf, Germany, email: datenschutz@ecenta.com.

XING or others act as joint data controller due to your acknowledgment made to their data privacy statements.

Categories of personal data

If you register for an event, we collect your name, email and postal address, telephone number, job title and the name of the company you are working for (your “Personal Data”).

Why does ECENTA require my Personal Data?

We require your Personal Data in order to provide you with access to the event (onsite or online), e.g. reception, badges, parking permits and catering. Kindly note that, although any provisioning of Personal Data is voluntarily to you, without your Personal Data, ECENTA cannot provide you with access to the events. In any case, you can participate in the events without providing any consent into ECENTA’s marketing operations.

Data collection is based on GDPR legal basis “legitimate interest”. With your registration you give us the right to store your data temporarily and communicate with you limited to the event itself and its content.

Duration of processing of Personal Data

ECENTA will only store your Personal Data for as long as it is required for the purpose set out herein plus, where applicable, any additional periods under applicable laws during which ECENTA has to retain your Personal Data”. ECENTA’s usage of your Personal Data is based on ECENTA’s legitimate interest until you object against ECENTA’s further usage of your Personal Data as set out in Section B below. You can object through cancellation of your event registration.

Recipients of Personal Data and data processing outside of the European Economic Area

As part of a global group of companies, ECENTA has affiliates and third-party service providers within as well as outside of the European Economic Area (the “EEA”). As a consequence, whenever ECENTAs is using or otherwise processing your Personal Data for the purposes set out in this Privacy Statement, ECENTA may transfer your Personal Data to countries outside of the EEA including to such countries in which a statutory level of data protection applies that is not comparable to the level of data protection within the EEA. Whenever such transfer occurs, it is based on the Standard Contractual Clauses (according to EU Commission Decision 87/2010/EC or any future replacement) in order to contractually provide that your Personal Data is subject to a level of data protection that applies within the EEA. You may obtain a redacted copy (from which commercial information and information that is not relevant has been removed) of such Standard Contractual Clauses by sending a request to datenschutz@ecenta.com.

Your rights as data subject

You can request from ECENTA at any time information about which Personal Data ECENTA processes about you and the correction or deletion of such Personal Data. Please note, however, that ECENTA can or will delete your Personal Data only if there is no statutory obligation or prevailing right of ECENTA to retain it. Kindly note further that if you request that ECENTA deletes your Personal Data, you will not be able to continue to use any ECENTA service that requires ECENTA’s use of your Personal Data.

Furthermore, you can request from ECENTA that ECENTA restricts your Personal Data from any further processing in any of the following events: (i) you state that the Personal Data ECENTA has about you is incorrect, (but only for as long as ECENTA requires to check the accuracy of the relevant Personal Data), (ii) there is no legal basis for ECENTA processing your Personal Data and you demand that ECENTA restricts your Personal Data from further processing, (iii) ECENTA no longer requires your Personal Data but you claim that you require ECENTA to retain such data in order to claim or exercise legal rights or to defend against third party claims or (iv) in case you object to the processing of your Personal Data by ECENTA (based on ECENTA’s legitimate interest as further set out in Section B. below) for as long as it is required to review as to whether ECENTA has a prevailing interest or legal obligation in processing your Personal Data.

Please direct any such request to ECENTA’s contact person given with any event.

Right to lodge a complaint

If you take the view that ECENTA is not processing your Personal Data in accordance with the requirements set out herein or applicable EEA data protection laws, you can at any time lodge a complaint with the data protection authority of the EEA country where you live or with the data protection authority of the country or state where ECENTA has its registered seat.

Participation restrictions for children

This event is not directed to participants of an age of below 16 years. If you are younger than 16, you may not register for and participate in this event.

B. ECENTA’s usage of your Personal Data based on a statutory permission

Providing access to events

ECENTA requires your Personal Data in order to provide you with access to events (i.e. to perform the underlying contractual relationship between you and ECENTA) and for sending out confirmations, logistics information, invoices where applicable and follow-up information afterwards.

The use of your Personal Data for this purpose includes such steps which are required for establishing the relevant contractual relationship between you and ECENTA. ECENTA’s use of your Personal Data is based on the permission in the General Data Protection Regulation to process Personal Data for the purpose of performing contractual obligations with data subjects or on its legitimate interest (Article 6 para. 1 lit. b).

Sending out questionnaires and surveys based on ECENTA’s legitimate interest

ECENTA may use your Personal Data based on its legitimate interest (Article 6 para. 1 lit. f General Data Protection Regulation): ECENTA may invite you to participate in questionnaires and surveys. These questionnaires and surveys will be generally designed in a way that they can be answered without any data that can be used to identify you. If you nonetheless enter such data in a questionnaire or survey, ECENTA may use this personal data to improve its products and services. You can at any time object against ECENTA’s use of your Personal Data for this purpose by sending an email to the event owner at ECENTA. In this case, ECENTA will carefully review any such objection and cease further use of your Personal Data, unless ECENTA can claim compelling legitimate grounds for the use of the Personal Data, which override your interest in objecting or if ECENTA requires the information for the establishment, exercise or defense of legal claims.